Updated: Jan 26, 2021
In the midst of the Coronavirus pandemic businesses have had to cope on how to meet with employees, shareholders, and many other business partners to keep the information flowing. Video conference calls and meetings have been at the forefront of that information sharing and Zoom has been the platform to assist in that endeavor. However, with technology and a global pandemic it also increases the chances of unethical and criminal behavior. Here locally we had a republican conference meeting and a meeting on diversity both disrupted with racial and pornographic innuendo. This has been happening across the nation from political to elementary school meetings. Here are some suggestions on securing your meeting from Zoom itself.
1) Did you know that Zoom has a waiting room? Turn on that feature while people wait for the meeting. You can accept and remove attendees from that meeting. This feature allows you to even prevent the return of a participant. You can also add rules and guidelines for your participants to follow. This gives you total control who joins your meeting.
2) Don't use your personal meeting ID for public meetings. Many of the disrupted meetings are made public therefore everyone can gain access and some just have malicious intent when they do it. Instead you should schedule new meetings with a randomly generated ID. You can also turn off your personal meeting ID. You can even require a password for participants to join the meeting. Zoom also allows you to schedule a meeting in which you can require attendees to register for the meeting.
3) Once the meeting starts you can lock the meeting from the security menu which prevents additional attendees from joining in on the meeting. You can also enable your waiting room once the meeting has started if you forgot to do so prior.
4) Screen sharing can leave an opening for unwanted guests during large meetings. You have the ability to determine if you want participants to share their screens. If you find the chat space distracting or unproductive you can disable the chat space as well. You can also remove participant's ability to annotate. If you don't need the annotation it can allow mischief to happen. As the host you also have control over the mute. You can mute and unmute at will.
5) If it is a large meeting and you need assistance you can make someone a co-host and can give them the same access you have to assist on attendee management and security. You should never find yourself with an unwanted guest but Zoom makes it easy tor remove unwanted guests from your meeting. This removal can also be on a permanent basis as well.
I hope this helps for your zoom concerns. Remember always stay safe and always remain vigilant.